Grace Federal Solutions LLC

Staff Specialist - SC6047

Durham, NC - Temporary

Occupational Summary

Ensure the accurate and timely processing of payments for procured items utilizing an electronic purchasing and payment system.  This includes processing vendor invoices and thoroughly and accurately research and resolve invoice problems. 

 

Duties - Work Performed

  • Validate that the data on the invoice is accurately reflected from the data captured in OCR.
  • Review and analyze invoices prior to posting them for payment; process all invoice types in a timely manner.
  • Monitor discount opportunities; verify federal id numbers; insuring credit is received for outstanding memos.
  • Use Norikkon to manage, monitor and analyze invoices received but are problems and unable to post. 
  • Resolve invoice discrepancies by investigating documentation and reviewing SAP transactions.  This includes reviewing vendor statements and transactions.
  • Assist customers with the procurement process and with the resolution of a variety of problems, or other issues; answer inquiries on the status of payment, or in the understanding of the Accounts Payable process to ensure billing and payment issues are resolved appropriately and timely.
  • Correspond with vendors or University departments to resolve problems, payment discrepancies such as obtaining a purchase order (PO) number, obtaining cost object or WBS element data, assisting with items not reflected on the PO, or resolving disputed items proactively to ensure timely resolution.
  • Perform a variety of complex accounting tasks involved in maintaining financial records and processing related data.
  • Perform other duties incidental to the work described herein.
  • Participate in special assignments when necessary.

Required Qualifications at this Level

Education/Training

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of post-secondary education.

Experience

Work generally requires two years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.

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