Grace Federal Solutions LLC

Staff Assistant - QT6083

Durham, NC - Temporary

Occupation Summary

The primary responsibility of the staff assistant position is to provide instructional and administrative support to multiple tenured and tenure-track faculty in their research, teaching and publication activities.


Work Performed

Instructional support (55%)

  • Download, edit and format course materials
  • Scan course materials to create electronic documents
  • Proofread scanned documents for accuracy
  • Ensure that course materials are prepared and distributed on time
  • Proctor exams and input grades
  • Maintain confidentiality of student records and information
  • Place orders for textbooks
  • Conduct course evaluations
  • Post course assignments and materials to Sakai or the appropriate website
  • Obtain copyright permissions for materials used in course packs
  • Conduct basic research
  • Provide class rosters and other materials to ensure that students and instructors have everything needed for a successful class
  • Prepare PowerPoint slides, charts and graphs to be used for students and in the classroom


Administrative and Financial Support (35%)

  • Arrange and schedule appointments and meetings
  • Prepare necessary documents for meetings
  • Make arrangements for guest speakers, i.e. travel reservations, hotel accommodations, meals, etc.
  • Manage faculty funding sources by ensuring that charges are applied appropriately
  • Reconcile grants
  • Ensure financial documents are processed for reimbursements accurately and timely
  • Maintain accurate and current time-tracking records
  • Participate in staff meetings and training sessions


Research Support (10%)

  • Conduct research using the Law library, Westlaw, Lexis and Internet resources
  • Format and edit articles and manuscripts
  • Obtain copyright approval
  • Prepare camera-ready documents following publisher’s guidelines
  • Create indices and tables of cases
  • Cite check and use appropriate citation format
  • Proofread galleys and page proofs to ensure accuracy
  • Manage and organize electronic files and databases

The above description of responsibilities is not an exhaustive list, but is representative of the duties of the position. There may be other duties as assigned by the supervisor.




Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.



Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Departmental preferences:

BA/BS or 2 years exceptional work experience in a legal and/or academic environment or equivalent.

Ability to deal with a variety of constituents and to prioritize work for multiple professors.

Requires manual dexterity to operate machines and handle documents. Requires visual acuity to type and read. Also requires mobility to be able to go to the location of various equipment and the

offices of professors and administrators, as well as meeting sites.


Knowledge, Skills and Abilities

Excellent knowledge of Microsoft Office 2016
Type 50 wpm
Ability to learn new programs quickly
Excellent communication, both oral and written
Proofreading skills
Organizational skills
Capable of making decisions and exercising good judgment
Ability to work under deadline pressure

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