Grace Federal Solutions LLC

Administrative Assistant DH4001

Grace Federal Soultions - Raleigh, NC - Temporary to Full Time

Job Summary

  • Manage and coordinate personnel activities under the supervision of the Graduate Medical Education (GME) Office Manager and Financial Analyst of a large, complex GME department to include, hiring and termination of GME house staff, execution of employment health benefits, processing classification/re-classifications of trainees and salary administration.
  • This individual will perform complex payroll duties involved in the preparation and processing of payroll for 1000 members.
  • Provide accurate, responsive and efficient Human Resources leadership consultation.
  • This individual will also serve as the content expert for Human Resources Information Systems and HR/Payroll transactions

Responsibilities and Duties

  • Direct liaison to Payroll Services
  • Employ, terminate and transfer GME Trainees on to appropriate payroll systems    
  • Preserve, review, update and manage GME Trainees’ personal data changes such as change of address, marital status and change of name  
  • Maintain personnel records for ~1000 GME Trainees
  • Review Applicant pool and present recommendations to Office Manager for preferred staff applicants
  • Facilitate pre-employment requirements for all new GME personnel, including the execution of I-9 processing, criminal background check, and scheduling of Hospital Orientation.
  • Manage the retention of employee files electronically after termination from GME 
  • Present payroll and/or benefits updates during the Annual Program Coordinator Workshops and at monthly Program Coordinator meetings.
  • Process any equipment supply orders, maintenance requests, etc. for GME Office
  • Additional duties as assigned.

 Qualifications and Skills

  • High school education or equivalent.
  • Two years of administrative support experience of increasing variety and/or complexity


Apply: Administrative Assistant DH4001
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