Grace Federal Solutions LLC

Staff Assistant VIII

Administrative - Raleigh, NC - Temporary to Full Time

Grace Federal Solutions is currently looking for a Staff Assistant for our client located in the Raleigh - Durham area! 

Required Qualifications:

  • Bachelor’s degree or Associates degree with at least two years’ experience in an administrative support role. Law and or Healthcare (or both) experience a plus.
  • Requires abroad knowledge of clerical and accounting principles and practices.
  • Secretarial/clerical experience to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Start date: Immediately

End date of temp assignment: 06/26/2018

Schedule: Full Time 8am – 5pm

Pay rate: D.O.E (Depends on experience)

Job Description:

  • Responsibilities include administrative and secretarial duties of a complex and confidential nature in support of major departmental or divisional activities.
  • Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
  • Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department. 
  • Maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
  • Assist in preparing complex reports and proposal.
  • Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
  • Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.
  • Take and transcribe dictation; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness.
  • Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for supervisor; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental or divisional activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning policies and procedures, grant administration and budgetary preparation and control.
  • Advise and direct secretarial, clerical or other personnel in the department or division; make work assignments and review work for accuracy and completeness. Perform other related duties incidental to the work as needed/assigned.
Apply: Staff Assistant VIII
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