Grace Federal Solutions LLC

Grants & Contracts Analyst

Baltmore, MD - Full Time

Remote opportunity available.

Grace Federal Solutions, a professional services company providing healthcare consulting solutions, delivers sustainable value, superior service and client-focused results to help organizations achieve their mission.


We are seeking a Grants & Contracts Analyst who works alongside faculty and fellow colleagues to support pre-award activities for Research Management Services (RMS). The primary goal of this position is to ensure timely, accurate, and efficient proposal preparation for various funding agencies and award types while meeting sponsor deadlines. This position reports to the pre-award Grants and Contracts Manager of RMS.


Research Management Services (RMS) supports the pre and post-award administration for sponsored funding across multiple departments within an academic institution. RMS strives to provide the highest quality of customer service in sponsored research management to customers including departments, faculty, key stakeholders and central teams. 



Position Overview:

This position will work alongside a dedicated pre-award submission team to meet with investigators and develop proposals for submission to funding agencies. The position requires reviewing proposal solicitations in detail to ensure all required formatting and documents for the submission are included. Pre-award functions include, but may not be limited to: proposal preparation and submission, budget development, working with potential subawardees/subcontractors, preparing justifications of programmatic costs and preparing/maintaining other applicable documents for proposals such as other support pages, biosketches, conflict of interest and regulatory documentation.


The Pre-Award function also includes pre-processing of contracts and agreements that range from simple to complex. Pre-Processing includes review of documents to understand their intent, collection of administrative support documentation and in some cases, budget development. This position will operate within a team as well as independently on a wide variety of grants/contracts and clinical research projects ranging from moderate to complex. This position will require great attention to detail and organization while juggling multiple, competing demands and adhering to deadlines. Excellent communication skills and a customer service minded focus are essential skills required to succeed in the position.


Position Scope/Complexity:

Will work independently a majority of the time, with support from Principal Investigator (PI) and/or senior management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.


Types of Sponsored Awards for Which the Position is Responsible:

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, primarily from NIH, DOD, various foundation awards and clinical trials. These grants, contracts and awards may involve detailed budgets, subawards, special instructions in RFA, career awards, training awards, multi-project grants, foundation grants, subawards from other institutions and pharmaceutical clinical trials.


Specific Duties & Responsibilities:

  • Partner with departmental faculty and/or budgetary staff and the Office of Research Administration (ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines. 
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Provide instruction, preparation assistance and support related to grant application procedures to Principal Investigators (PI’s).
  • Serve as liaison between research units, central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Responsible for the timely submission of JIT’s and RPPR’s
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.

Minimum Qualifications (Mandatory)

  • Bachelor’s Degree required with 2 years of applicable experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the equivalency formula.*
  • Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not, it will not be applied.


Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 


Special Knowledge, Skills & Abilities:

  • Excellent communications skills, both oral and written.
  • Customer service minded focus.
  • Ability to make independent judgments and act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD and background knowledge in foundation awards.
  • COEUS knowledge/experience preferred.


Employee group: Full Time 
Schedule: M-F 8am-4pm 
Exempt Status: Exempt 


The successful candidate(s) for this position will be subject to a pre-employment background check.


The Institution has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the vaccination registry.


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.



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